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    Office Manager/PA part-time/flexi hours - Bradford

    £23000.00 - £28000.00

    **** TEMP TO PERM OPPORTUNITY ****

    This is a truly unique, enterprising, and exciting opportunity for someone who has a passion to support a dynamic business leader in the digital marketing and give them the platform to forge ahead with business growth.

    The company are a well establish Digital Marketing business, managed by a dynamic owners who believe that the staff are the key to their success and as such have identified through continued growth the need for an experienced and transparent Office Manager/Personal Assistant on a part time basis to help them with their workflow.

    You will aide the Director with all aspects of business management and be their right-hand person supporting across all departments ensuring clarity and that staff happiness is maintained.

    As this is a new position, you would enjoy being able to work with the team in evolving and shaping your role around the core responsibilities which would be inclusive of but not limited to;

    • To ensure the management of office support and incoming enquiries, including taking independent action where appropriate to resolve administrative matters and those not requiring specialist expertise.
    • To provide direct support in handling and management of e-mail and written correspondence incoming to the office of the relevant manager.
    • To be responsible for diary management ensuring liaison with all relevant parties to organise meetings and schedules effectively.
    • To provide full secretarial support in relation to the production of correspondence and records, including word processing, electronic and manual filing systems, dictation, production of agendas and taking informal notes/minutes of meetings etc.
    • To ensure the courteous, effective and efficient organisation of and support to visitors, including ensuring booking of rooms and refreshments as necessary.
    • To maximise the use of ICT in order to enhance the efficiency and quality of support and service provision, e.g. use of relevant databases and the full range of software to the level of a standard user.
    • To ensure compliance with all relevant financial procedures, including responsibility for the monitoring of budgets, authorisation of small amounts from agreed budgets and ensuring that other items of expenditure are properly accounted for.
    • To ensure the effective management of office routines and systems within the Secretariat, developing and instituting changes as necessary.
    • To take personal responsibility for ensuring the resolution of a wide range of enquiries including those from elected members and external sources.
    • To develop, manage and ensure the effective maintenance of electronic and manual filing and record keeping systems.
    • To be responsible for the supervision and management of a team of secretarial and administrative support staff providing a range of administrative services and including recruitment, performance management and organisation of work across the full range of activities.

    Due to the level of responsibility, they are offering, each applicant must be professional, articulate and operate with the strictest of confidentiality as you will have full business knowledge and access from the offset.

    Long term the Director would consider multiple benefits to reward you for your commitment to them and have also considered the option to move into a leadership role in operations with an assistant.

    If you are locally based and have a real thirst for a new chapter in your career, then please contact forward your CV and Cover letter and one of the Douglas Charles Team will be in contact to discuss further.

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    Fill in the form with your details and one of our team will give you a callback. Our team are happy to help with any questions or queries you may have, whether it’s about available roles or positions you are looking to fill.

      What Our Clients Say

      I have used Douglas Charles recruitment for our professional needs.

      They are an amazing agency and they take the time to actually listen and get to know the company and the ethos that they are recruiting for. This is what sets them apart from the rest.

      Barnaby Roe

      Barnaby Roe
      Managing Director - Wakefield Pharmacy

      Douglas Charles Recruitment helped me to recruit two superb new people to join my team at Business Coaches Yorkshire Ltd, my Action Coach franchise and I would recommend Douglas Charles to anyone looking for support with recruiting.

      Sharon, my main contact, was amazingly helpful from our first meeting through to checking in after the team members had started to make sure everything was good.

      On our initial call Sharon asked lots of questions to get clarity on the business, the roles I was looking to recruit and what I needed skills and behaviour wise from candidates. She used all of this information gleaned to turn my job description into an effective job advert and tweaked this over a few weeks to ensure the candidates applying matched the profile needed.

      Sharon worked closely with me to accommodate the recruitment process I wanted to use – CV screening, an initial telephone interview by Sharon, a group interview and then 121 interviews with me.

      She easily adjusted her ways of working to meet my needs and in the group interview was an invaluable second pair of eyes and ears – offering sound insight on the candidates and willing to voice her opinion to help me reach a decision on who to invite to the next stage.

      Sharon worked hard to find the right candidates – matching people both on skills and attitude for my requirements. She is highly personable, a great support during the recruitment process and a good judge of character.

      The candidates experience was equally positive – with both of them describing Sharon as incredibly friendly – she quickly put them at ease, was very informative and clear on what to expect and responsive to their queries and questions.

      I would recommend Douglas Charles Recruitment to anyone looking to recruit.

      Jenni Morgan

      Business Growth Specialist

      ActionCOACH UK

      Jenni Morgan

      Jenni Morgan
      Telemarketer - Business Coaches Yorkshire Ltd

      Douglas Charles deliver a professional and personalised service, they make you feel comfortable putting your trust in them to find the right fit of candidate for your role.  Sharon our consultant is friendly, approachable, helpful and understanding, she demonstrates professionalism and passion in her work. I appreciate her quick response, efficiency and prompt follow-ups to my requests.  She knows and understands how we work here at Slingsby’s and will not swamp you with CV’s only forwarding those of people likely to be a good fit.

      Thanks for all your help Sharon

      Kind regards,

      Morag J Tearne

      HR, Health & Safety Manager

      Morag Tearne

      Morag Tearne
      Various Office Based Roles - HC Slingsby PLC

      “Throughout the recruitment process Sharon kept me fully up to date with the progress of my application. Arranging the interview with the recruiting company and communicating professionally and timely at all stages.

      Sharon supported me and answered any questions I had prior to the interview. Sharon’s support and advice was invaluable and the match between job role and candidate experience and suitability was second to none. I highly recommend this recruitment business for finding the right people for the right roles, I have worked with recruiters previously both as a recruiting manager in business and as a candidate, and Douglas Charles Recruitment stands out as a step ahead of the rest, fantastic service that delivers results! Thankyou.!”

      I truly love my job and your help was a major factor in this life change move for me and I am very grateful to you.

      Kind regards,

      Robert

       

      Robert Guest

      Robert Guest

      Robert Guest
      Customer Service and Retentions Manager - Simply Vehicle Leasing

      Hi, my name is Ronan Cezar.

      I was recently assisted by Douglas Charles team for a job position.

      I was able to get an offer thanks to Mr. David Armitage and Mrs. Sharon Devine.
      David and Sharon were not only supportive, kind and patient, they were the key element to make my new job possible.

      I hope everyone looking for a job could have such an incredible assistance.
      Totally recommended.

      Thanks Sharon and David,

      Yours sincerely,

      Ronan Cezar

      Ronan Cezar

      Ronan Cezar
      International Business Partner - International Business Partner, VIOOH Limited

      Sharon and David at Douglas Charles listened and understood my dilemma when I had a problem. Only then did they look for suitable relevant opportunities for me.

      Within two weeks I had two job offers. I would recommend Douglas Charles to anybody who is looking for new staff or a new job.

      Mark Robinson

      Mark Robinson
      - Burrow & Crowe Ltd

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